For small property management teams

Stop losing track of vendor COI expiration dates.

COI Ping is a lightweight reminder dashboard for property managers who need one clean list of vendor certificate expiration dates, upcoming renewals, and internal follow-up prompts.

Request private pilot access View sample dashboard

Administrative reminder tool only. COI Ping does not verify coverage, review certificates, approve vendors, or provide legal, insurance, or compliance advice.

The problem

COI dates are easy to bury in inboxes and spreadsheets.

Property management teams already juggle owners, tenants, vendors, repairs, inspections, and leasing. Vendor COI dates often live across email folders, spreadsheets, calendars, and property-management software notes.

COI Ping keeps the pilot intentionally narrow: one place to see saved expiration dates and what needs internal follow-up next.

How it works

Three simple pieces.

1

Import vendor dates

Add vendor names, internal owner, property tag, and saved COI expiration date. Pilot setup can start from a spreadsheet.

2

Watch the reminder queue

See vendors marked current, expiring soon, expired, or missing dates. Filter the list before weekly or monthly vendor follow-up.

3

Review monthly summary

Receive a plain-language internal summary showing what is current, what is coming due, and which records need date updates.

Sample dashboard

Expiration status at a glance.

This sample uses fake vendor data. No real customer or vendor data is collected by this page.

Status Vendor Expiration date Days Internal owner Property tag Next reminder

Reminder queue

Internal prompts, not vendor approval.

Reminder language stays narrow. It references the expiration date saved in the tracker and asks the client team to confirm details against their own records.

Sample internal reminder

Reminder from your COI tracker:

  • Vendor: Northstar Electrical
  • Saved expiration date: 2026-07-02
  • Status: Expiring soon
  • Internal owner: Luis

This reminder is based only on the date saved in your tracker. Please confirm certificate details against your own records.

Pilot intake

Minimal data by design.

Pilot metadata only: vendor names, internal owner, property tag, and saved expiration dates. Do not enter policy numbers, coverage limits, endorsements, claims information, tax IDs, contracts, or COI PDFs.

Monthly summary

What the client would receive.

Pilot boundaries

Built narrow on purpose.

Does COI Ping review certificates?
No. The pilot tracks dates saved by the client team. Certificate review remains the client team's responsibility.

Does the page collect vendor data?
No. This static page does not have a form, database, payment processor, analytics script, or document upload.

Who is it for?
Small property management teams that want simpler internal reminders before vendor COI expiration dates slip past them.

Private pilot

Interested in testing COI Ping?

We are opening a small private pilot for property managers who want a simpler way to track vendor COI expiration dates. The pilot is for feedback and workflow validation only.

No payment processing is connected on this page. No real vendor or COI data should be submitted through this static site.

Request access

Email a short note with your company name, market, approximate vendor count, and current tracking method.

Email pilot request

Use a dedicated COI Ping mailbox before outreach. Do not use SER or other unrelated business accounts.